Apply for a bank loan or leasing

When to use

The company needs borrowed money and has decided what for. Not for deciding *whether* to borrow — that decision comes out of money.cash-forecast-13w. Not for grant money — use money.grant-application, the paperwork and the reporting duties are different. Not for renegotiating an existing loan — that is a new run of this playbook with the existing agreement as an input.

Before you start

• Purpose and amount range are decided by the owner, not the agent.
• The last closed month is reconciled (money.month-close done) — lenders read the latest figures.
• The company register extract is current, or the agent can fetch it from ur.gov.lv.
• The owner has named which lender goes first. Applying to several at once is allowed, but each

What a run requires6

The trail9 steps

1. S1

   Assemble the figures packagent

   Pull from the money module: balance sheet and P&L for the last two closed years, the current year to date, the 13-week forecast, and the debt list (every existing loan, leasing, overdraft, with balance and monthly payment).

   Done when one document contains all of it, each figure traceable to the ledger.

2. S2

   Draft the applicationagentneeds approval · owner

   Approval · S2 · owner — the run stops until a named person records the decision

   Write the standard set: purpose, amount, requested term, what repays it (which revenue or cost saving), existing debts, and the collateral the company can offer. Attach the figures pack and the register extract.

   Done when the draft is complete and the owner has read it and named anything to change.

   ⛔ Do not round the numbers "to look cleaner" — every figure must match the ledger exactly.

3. S3

   Choose the lender and the askownerneeds approval · owner

   Approval · S3 · owner — the run stops until a named person records the decision

   Compare 2–3 candidates on rate range, arrangement fee, early-repayment terms and whether they lend for this purpose at this size. ⚠ verify each lender's current terms — public price list, checked on the day.

   Done when the owner has named the lender, the amount and the term.

4. S4

   Submitagentneeds approval · owner

   Approval · S4 · owner — the run stops until a named person records the decision

   Send the application through the lender's channel (branch, relationship manager, or online form).

   Done when the lender has confirmed receipt with a reference number, recorded in the loan register.

   ⛔ Submitting to a third party — always behind the S3 approval, never the agent alone.

5. S5

   Answer the lender's questionsagent

   Lenders typically ask for bank statements, tax-account statements (vid.gov.lv), asset valuations or explanations of single large movements. Collect each answer from the ledger or the source system — never retype from memory.

   Done when the lender confirms the file is complete.

6. S6

   Read the offer backagentneeds approval · owner

   Approval · S6 · owner — the run stops until a named person records the decision

   When an offer arrives, extract into one table: amount, term, interest rate (nominal and effective), all fees, repayment schedule, collateral required, early-repayment terms, and any covenant or condition.

   Done when the table exists and the owner has seen it before any signature.

   ⛔ The effective rate, not the advertised nominal rate, is what gets compared.

7. S7

   Check the offer against the planagent

   Enter the monthly payment into the 13-week forecast and the 12-month plan. Show the owner the worst forecast month with the new payment included.

   Done when the owner has confirmed the payment is affordable on the worst month, not the average one.

8. S8

   Signownerneeds approval · ownerirreversible

   Approval · S8 · owner — the run stops until a named person records the decision

   Irreversible · S8 — an agent never closes it alone

   The owner signs the agreement and, where required, the collateral documents — a pledge over the asset or property is registered (for immovable property, in the Land Register; ⚠ verify the exact registration step and who files it — the lender's lawyer normally does). Signatures per documents.sign-with-eparaksts.

   Done when the signed agreement is in the documents module and the money has arrived, or the asset is delivered.

9. S9

   Record and set the watchagent

   Enter the loan in the debt list: amount, rate, term, monthly payment, next payment date. Set a reminder five business days before each payment date and a calendar note for any fixed-rate expiry. Link the run to the goal the loan serves (bc goals add or the existing goal). If the application is refused, record the stated reason and stop here — the owner decides whether to retry elsewhere.

   Done when the loan is in the debt list with its payment reminders and rate-expiry note, the run is linked to its goal, and a refusal is recorded with the stated reason.

Checks — how we know it worked

• Every figure in the submitted pack matches the ledger (spot-check three, read back the source).
• The effective rate in the signed agreement equals the rate in the S6 table.
• The first payment date and amount in the money module match the schedule.
• The debt list shows the new loan and the 13-week forecast includes its payment.

If it goes wrong

What each step leaves behind

1. S1one document contains all of it, each figure traceable to the ledger.
2. S2the draft is complete and the owner has read it and named anything to change.
3. S3the owner has named the lender, the amount and the term.
4. S4the lender has confirmed receipt with a reference number, recorded in the loan register.
5. S5the lender confirms the file is complete.
6. S6the table exists and the owner has seen it before any signature.
7. S7the owner has confirmed the payment is affordable on the worst month, not the average one.
8. S8the signed agreement is in the documents module and the money has arrived, or the asset is delivered.
9. S9the loan is in the debt list with its payment reminders and rate-expiry note, the run is linked to its goal, and a refusal is recorded with the stated reason.

Evidence to keep

The submitted pack as sent · lender reference number · every lender question and the answer given · the S6 offer table · the signed agreement · the pledge registration number, if any · the S9 debt-list entry · the owner's approvals in S3, S6 and S8 (who, when).

How this playbook improves

After every 5 runs ask: days from ask to submission, and which step waited? How many lender questions could have been answered in the first pack? Did any offer differ from the discussed terms? Did the worst-month check ever get skipped? A new version changes the step that caused the wait or the skip, and says so in its change note.