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Prepare the annual report for the State Revenue Service

money.annual-report-lv·version 1.0.0·draft7 to verify

Prepare the annual report for the State Revenue Service

The closed financial year is reconciled, the annual report is approved by the shareholders, signed with e-paraksts and filed, and the tax return is submitted to the SRS.

AnnaAccountantruns itProfile ›
Whenscheduled · yearly — yearly, after the financial year closes — start no later than two months before the filing deadline
Who actsthe agent acts after approval
Time3–6 h active across the year-end; up to 4 months calendar for approvals and deadlines
CountryLatvia
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When to use

The financial year has ended and the company must produce its annual report (gada pārskats) and file it. Not for the monthly books — use money.month-close. Not for VAT — use money.vat-return-lv. The shareholders' meeting that approves the report is run by company.annual-shareholders-meeting; this playbook prepares what that meeting approves. Note the split: the report is filed with the Register of Enterprises, the income tax return with the SRS — both are covered here.

Before you start

  • money.month-close has been run for December (or the final month of the fiscal year).
  • The board composition is current — the signer must still be on the board at signing.
  • Decided: full or simplified report; audit needed or not; who signs (all board members or one, per the articles — ⚠ verify signature rule in the company's articles, ur.gov.lv).

What a run requires3

  • Approval · S6 · ownerthe run stops until a named person records the decision
  • Approval · S8 · ownerthe run stops until a named person records the decision
  • Irreversible · S8an agent never closes it alone

Any step can wait until a date and reopens by itself; every closed step leaves evidence (a note, a link, a number).

The trail10 steps

  1. Close the ledgeragent

    Post year-end entries: depreciation, accruals, prepaid expenses, inventory count results, FX revaluation.

    Done when the trial balance is closed and the agent has written down every adjusting entry made.

  2. Reconcile against third partiesagent

    Match bank balances to bank statements, customer/supplier balances to their confirmations or bc mail search for missing invoices, loan balances to the bank's year-end letter.

    Done when every balance sheet line has a reconciliation note or a named exception.

  3. Draft the financial statementsagent

    Balance sheet, profit and loss, notes, and the management report where required. Pull comparatives from last year's report.

    Done when a complete draft PDF exists, with comparatives that match last year's filed report.

  4. Check the draft against last yearagent

    Compare every line to the prior report; explain any movement beyond a set threshold in the notes.

    Done when a one-page variance memo exists, attached to the draft.

    ⛔ A big unexplained swing is not a formatting issue — it is usually a misposted entry from S1.

  5. Prepare the tax return draftagent

    Fill the annual income tax return in EDS from the closed ledger; note any difference between tax and book figures.

    Done when the draft return exists and its profit figure ties to the statements or the difference is documented.

  6. Approve the draftownerneeds approval · owner

    Approval · S6 · owner — the run stops until a named person records the decision

    Walk the owner through the variance memo and the draft.

    Done when the owner has approved the figures in writing (e-mail or decision record).

  7. Support the shareholders' approvalagent

    Hand the approved draft to company.annual-shareholders-meeting; the meeting approves the report and elects/confirms the signer. Record the decision.

    Done when a signed shareholders' decision approving the report exists.

    ⛔ Filing before approval is an invalid filing.

  8. Signownerneeds approval · ownerirreversible

    Approval · S8 · owner — the run stops until a named person records the decision

    Irreversible · S8 — an agent never closes it alone

    Sign the report and the return with e-paraksts per documents.sign-with-eparaksts.

    Done when the signature is valid on both documents and the signer was on the board at that moment.

  9. Fileagent

    Submit the annual report to the Register of Enterprises (ur.gov.lv) and the tax return to the SRS via EDS. Pay any state fee the portal shows.

    Done when both confirmations (UR receipt, EDS submission) are saved.

    ⛔ Deadlines: approval and filing windows are set by the Komerclikums — ⚠ verify the current deadline for this company's year end on likumi.lv and ur.gov.lv before scheduling.

  10. Record and hand backagent

    Archive the signed report, decisions and confirmations per documents.archive-retention; add next year's task with bc tasks add; send the owner a three-line summary: filed on, where, confirmation ids.

    Done when the signed report, decisions and confirmations are archived per documents.archive-retention, next year's task exists, and the owner has the three-line summary.

Checks — how we know it worked

  • UR portal shows the report as received and accepted, not merely uploaded.
  • Every figure in the filed PDF matches the draft the owner approved in S6 (read the filed copy back, not the local one).
  • The tax return's profit figure ties to the statements, or the difference is documented in the notes.
  • Archive contains: signed report, shareholders' decision, both confirmations.

If it goes wrong

SymptomResponse
Deadline is within two weeks and the books are not closedDo the minimum compliant close (bank, ledger, no inventory recount), tell the owner in writing that S2 checks are deferred, file on time.
Signer left the board after S7Run company.change-board-member first, then re-sign; never sign with a stale certificate.
UR rejects the file (format or signature)Re-export and re-sign the same approved version — do not edit figures after S6; fix the format only.
Figures differ between return and statements after filingFile a corrected return in EDS and note the correction; ⚠ verify the correction procedure on vid.gov.lv.
Shareholders cannot meet before the deadline⚠ verify written-decision rules in the articles and the Komerclikums — a written decision may replace the meeting.

What each step leaves behind

  1. S1the trial balance is closed and the agent has written down every adjusting entry made.
  2. S2every balance sheet line has a reconciliation note or a named exception.
  3. S3a complete draft PDF exists, with comparatives that match last year's filed report.
  4. S4a one-page variance memo exists, attached to the draft.
  5. S5the draft return exists and its profit figure ties to the statements or the difference is documented.
  6. S6the owner has approved the figures in writing (e-mail or decision record).
  7. S7a signed shareholders' decision approving the report exists.
  8. S8the signature is valid on both documents and the signer was on the board at that moment.
  9. S9both confirmations (UR receipt, EDS submission) are saved.
  10. S10the signed report, decisions and confirmations are archived per documents.archive-retention, next year's task exists, and the owner has the three-line summary.

Evidence to keep

Adjusting-entry list from S1 · reconciliation notes · variance memo · owner's approval in S6 · shareholders' decision · signed report and return · UR and EDS confirmations with timestamps · signer's board status at signing.

How this playbook improves

After each run ask: how many days from year end to filing, and which step waited? Did S2 catch every mismatch, or did any surface at S4/S5? Was the deadline verified from likumi.lv or assumed from memory? A new version changes the step that caused the wait or the miss, and says so in its change note.